PATH PLANNING COMMITTEE

Our Mission
The Path Planning Committee advises the Board of Directors and operations personnel on conditions of the paths and other public spaces at the Oregon Country Fair, emphasizes the importance of the public Fair-goers' experiences, identifies needs and goals of Fair family and the public, and recommends changes and additions to enhance and improve public spaces and infrastructure. The committee is charged with designating replacement space to compensate for booth areas lost to river erosion or other causes.

Our Meetings
We usually meet thirteen days after the first Monday of the month. Our meetings usually start at noon and last three hours.The committee is a conduit for the Fair family to give voice to path concerns that are conveyed to the Board and operations personnel. Anyone can make comments or recommendations during the "Public Comments" agenda item or during the discussion of other agenda items.

 

2022 CALENDAR

Email path planning (see below) to request a link to the Zoom meeting.

Path Planning
N
ovember 20, 2022 Sunday
Site Walk 10:30-Noon
Sesame, Politics Park, Politics Park Smoking area

Noon-3 meeting - at Alice’s

Agenda
Introductions
Announcements/Public Comments:
Minutes review, amend, approve (Sept 18, 2022, Oct 16, 2022)
Agenda review, amend, approve
Diversity Learning Moment: Ann
Reports:
Staff
Board Liaisons
Committee Liaisons - Committee best practices, LUMP-(Upper River Loop), Safe Fair, Carbon
Neutral, Craft/Food, Peach Power, SWAG, others?
Subcommittees Check in (Front of Fair, Smoking, Night lighting,)
Homework 10/16/22
Everyone- Look at the fair feedback form
Kirk- sierra about booth guidelines
Paxton- smoking subcommittee;
Rosana- would avenza work for pinning ash
Ann- Share 70s map with group
Kirk- DuCaniveaux to Nov meeting
Justin- FoF subcommittee; google poll, meet and site walk in preparation for January
Alexis/Kirk- Breeze about visionary lounge
Amy- asks Amy to next meeting
Anyone one from campsites who is interested in getting organized about emerald ash borer
contact Kevin Hillery at hillery@wholetreeworks.com
OLD BUSINESS:
Officer assignments
Active membership discussion
Determine and Assign study areas for 2023. I.e. Strawberry Lane, shady grove, rainbow
connection, politics park, path widths, stage audience areas, replacement/expansion
areas etc.
Assign Subcommittee reporting months
How does PP guide balancing the budget operationally; recommendations of
attendance, path and area usage, booth additions and subtractions; Population: cap
growth in the future? Discussion; effects, finances,
Guideline Changes/Budget placeholders
Crowd Flow, Numbers, Pinch Points
Lane county land management ecological and/or Hydrological survey- Stephanie
Stewardship convo/non profits - Justin
Non profit/service booth guideline change- Justin
Booth compliance permitting guideline Kirk-Sierra
Outside firewood ban guideline; revisit, check verbiage, adjust as needed
Permanent new booths assignment-Sue/Justin
Sesame Loop-Dennis
Drainage Miss Piggies
du caniveaux- emergency entrance/exit access, seating needs,construction
responsibility
Yearly work-plan. Check in and revise as needed
2022-2023
November: Diversity Learning Moment, Guideline changes, du caniveaux-
emergency entrance/exit access, seating needs,construction responsibility
Determine study areas for 2023. Assign Study areas to work plan, Capital
projects, Wally's subcommittee report, South side childcare, Invite Xavanadu
coords, child care, rainbow to December, Politics Park Capital Projects- rebuild,
rename, latches, shade, fans, EM1, standing urinal attenuation, ventilation stacks
December: Diversity Learning Moment, Guideline changes, Emerald Ash
Borer-plan for counting, mapping for campers, veneta/elmira education/outreach
2023, Xavanadu Conversation; include Dance Pavillion, Childcare, Rainbow,
FoF subcommittee report, Memoria subcommittee report
January: Diversity Learning Moment, OCF 2023, Identify replacement/expansion
areas, front of the fair sub committee, front of fair design charette, moving
admissions to peach gate, invite guests to refer dock discussion- fire crew, lot,
whitebird, ice, refer, camping, security (timothy clyne), grumpy-traffic, sallie-fire
February: Diversity Learning Moment, OCF 2023, Identify
replacement/expansion areas, southside childcare, Invite construction,
ducaniveaux and archaeology to march meeting, Refer discussion
March: Diversity Learning Moment, Replacement Spaces, OCF 2023, Identify
replacement/expansion areas, memoria, Identify replacement/expansion areas
Data gathering brainstorm for 2023, Politics Park- rebuild, rename, latches,
shade, fans, EM1, Archeology discussion about egress and exits for
ducaniveaux, Geo-Dome Purposes and Placement