PATH PLANNING COMMITTEE

Our Mission
The Path Planning Committee advises the Board of Directors and operations personnel on conditions of the paths and other public spaces at the Oregon Country Fair, emphasizes the importance of the public Fair-goers' experiences, identifies needs and goals of Fair family and the public, and recommends changes and additions to enhance and improve public spaces and infrastructure. The committee is charged with designating replacement space to compensate for booth areas lost to river erosion or other causes.

Our Meetings
We usually meet thirteen days after the first Monday of the month. Our meetings usually start at noon and last three hours.The committee is a conduit for the Fair family to give voice to path concerns that are conveyed to the Board and operations personnel. Anyone can make comments or recommendations during the "Public Comments" agenda item or during the discussion of other agenda items.

 

2023 CALENDAR

Email path planning (see below) to request a link to the Zoom meeting.


Path Planning

May 21, 2023 Sunday
Site Walk 10:00 - Noon
Meet the Front of Main Camp
Strawberry Lane, Shady Lane, Arc Park attention to Bank Restoration project and
impacts to path use, safety and operations
Potluck at Noon
Meeting to convene 12:30-3:30 meeting Alice’s and Online

Agenda
Introductions
Announcements/Public Comments:
Minutes review, amend, approve (April 16, 2023)
Agenda review, amend, approve
Homework Review
Diversity Learning Moment:
Reports
Staff
Board Liaisons
Work Group Reports: ESP, SWAG, Fair Care, EAB
Committee Liaisons - Committee Best Practices, LUMP, Safe Fair, Carbon Neutral, Craft/Food,
Peach Power, Fair Care, others?
Subcommittees Check in (Front of Fair, Smoking, Night lighting, Pocket Parks, Memoria,
Cultural Resources, URL, Wally’s Way)
Anyone one from campsites who is interested in getting organized about emerald ash borer
contact Kevin Hillery at hillery@wholetreeworks.com
OLD BUSINESS:
● Site Walk Debrief : Strawberry Lane, Shady Lane, Arc Park: solutions, next steps
● BREAK - about 1:45
● LTD impact
● Angel Phone locations brainstorm, hemp house garden?
● Long range planning for EAB
● OCF 2023
○ Identify replacement/expansion booths/areas - Ho road...
○ Data gathering brainstorm for 2023: time lapse community village, ducaniveaux,
maple gate, WC fields/Jills Crossing
Topic and Sept Business
● Homework: Observe the event with path flow and wayfinding in mind, How does the
population of 15,000/day feel? What was the impact to your crew/booth/experience?
Debrief 2023 event, Paxton: time lapse sharing
● Ongoing conversation: Consider how PP’s recommendations of path, stage and area
usage, booth additions and subtractions; effects growth in the future; attendance,
internal and external population, finances, budget, expenditures, crew sizes
Homework 5/21/2023 (items identified in the last meeting for members to stay on top of!)
- Diversity Learning Moment
Justin- Talk to Karen and URL impacted members for move solutions
Amy/Kirk- Invite impacted members to Site walk and May meeting; Politics Park: water,
sanitation, booth reg
Amy/Kirk- Ashley about flower bench at KOCF Stagelette
Amy- Identify people to encourage to attend meetings and invite (Michelle from Vaudeville)
Rosana- Share results of path measurement/stage areas with group
Paxton- email survey crew about possible stage exit polls
Kirk/Amy- Laura and Lia, Spirit Tower discussion
Paxton/Lisa- committee best practices annual evaluation request
Yearly work-plan. Check in and revise as needed

2023-2024
○ September: Diversity Learning Moment; OCF 2023 debrief, How did the
population of 15,000/day feel? What was the impact to your
crew/booth/experience? Long range planning for EAB, Identify
replacement/expansion booths/areas
○ October: Diversity Learning Moment, Officer assignments, assign study areas to
work plan, assign subcommittee reporting months, Identify
replacement/expansion areas, EAB tree loss camping implications/visibility,
(guideline 49) Long range planning for EAB, Identify replacement/expansion
booths/areas
○ November: Diversity Learning Moment, Guideline changes, Capital projects,
Determine study areas for 2024., Long range planning for EAB, Identify
replacement/expansion booths/areas
○ December: Diversity Learning Moment, Budget Placeholder(s) Long range
planning for EAB, Identify replacement/expansion booths/areas
○ January: Diversity Learning Moment, OCF 2024, Capital Project check in, Long
range planning for EAB, Identify replacement/expansion booths/areas
○ February: Diversity Learning Moment, OCF 2024, Long range planning for EAB,
Identify replacement/expansion booths/areas
○ March: Diversity Learning Moment, OCF 2024, Identify replacement/expansion
areas, Data gathering brainstorm for 2024, Long range planning for EAB, Identify
replacement/expansion booths/areas
○ April: Diversity Learning Moment, OCF 2024, Long range planning for EAB,
Identify replacement/expansion booths/areas
○ May: Diversity Learning Moment , Politics Park/Water Crew, Sanitation, Site Walk
Debrief, OCF 2023, Potluck, photo, Data gathering brainstorm for this year, LTD
impact, Upper River signage changes and map update(destination based)
decommission booths on URL, fix visibility on URL gate access area/safety/ night
lights, pivot smoking booth to face down river, high fence, visual barriers,
signage for rainbow connection/bipoc sanctuary, aerial artist safety/comfort vibe,
Booth replacement/expansion, Spirit Tower/Chez Rays and Rabbit Hole work,
front porch history loft need,
New Business: To be added during agenda review and meeting
Meeting Evaluation/last round
Confirm next meeting

Sub-committees, conveners and members; determine active and non-active, assign
reporting months
● Pocket Parks: C) Kirk S M) Jon P, Amy H, Stephanie, Kevin H
● Night Lighting: C) Paxton M) Amy H, Jon P, Dean, Sierra, Lisa P,
● Front of Fair/Refer Dock: C) Justin M) Paxton, Dean, Jon P, Amy H, Spirit, Alexis,
Corey,
● Upper River Loop: C) Ann M) Sylvia, Kirk, Rosana, Justin
● Community Village Entrance: C) Kirk M) David T, Justin, Sue, Jon P, David H,
● Dust Abatement: C) Christy Banks M) Sylvia, Justin, Micheal Gibbons, Jon P,
Renee Painter, Shelley Sue, *check in with Krystal Jackson about water crew
involvement here*
● Heritage Trees: David T, Susan DeFazio, Rosana
● Cultural Resources: C) Jon P M) Ann, Tim, Cynthia,
● Memoria: C) Kirk M) Alexis, Amy H, Stephanie
● Smoking: C) Amy H M) Paxton, Shaz, Jon P, Kirk, Stephanie, Spirit, Dean
● Handwashing: C) Dan Mix M) Amy Hardy, Krystal, Amy Hand, Jon P, Dean, Otis
● ADA Accessibility: (C ) Emma (M) Michelle, Village David, Jon P, Kirk, Dean,*ON
HOLD
● Wally’s Way- C) Kirk , M) Amy, Jon, Johnny, Ann

Committee members:
Chairs: Kirk Shultz, Amy Hand, Secretary: Stephanie Head, Scribe: Jennifer Gerrity
Committee Members: Dean Middleton, Dennis Todd, Sue Theolass, Sylvia Fireman, Otis Gray,
Jon Pincus, Spirit Leatherwood, Paxton Hoag, Justin Honea, Ann Rogers, Wren Arrington


Links: