PATH PLANNING COMMITTEE

Our Mission
The Path Planning Committee advises the Board of Directors and operations personnel on conditions of the paths and other public spaces at the Oregon Country Fair, emphasizes the importance of the public Fair-goers' experiences, identifies needs and goals of Fair family and the public, and recommends changes and additions to enhance and improve public spaces and infrastructure. The committee is charged with designating replacement space to compensate for booth areas lost to river erosion or other causes.

Our Meetings
We usually meet thirteen days after the first Monday of the month. Our meetings usually start at noon and last three hours.The committee is a conduit for the Fair family to give voice to path concerns that are conveyed to the Board and operations personnel. Anyone can make comments or recommendations during the "Public Comments" agenda item or during the discussion of other agenda items.

 

2023 CALENDAR

Email path planning (see below) to request a link to the Zoom meeting.

March 19 Path Planning meeting

Site Walk 10:00 - Noon, meet at Main Camp weather permitting, Ark Park, Ducaniveaux discussion about camping, egress and exits; Upper River Loop, Junction smoking,
WEAR BOOTS

Noon-3 meeting Alice’s and Online

Agenda
Introductions
Announcements/Public Comments: 
Minutes review, amend, approve (Feb 19, 2023)
Agenda review, amend, approve- time suggestions?
Homework Review
Diversity Learning Moment: Otis

Reports
Staff
Board Liaisons
Work Group Reports: Just the Tip/ESP  (see old business), SWAG (see old business), Fair Care
Committee Liaisons - Committee Best Practices (see old business), LUMP, Safe Fair, Carbon Neutral, Craft/Food, Peach Power, Fair Care, others?
Subcommittees Check in  (Front of Fair, Smoking, Night lighting, Pocket Parks, Memoria, Cultural Resources, URL, Wally’s Way)

Anyone one from campsites who is interested in getting organized about emerald ash borer contact Kevin Hillery at hillery@wholetreeworks.com

OLD BUSINESS: 
●    Site Walk Debrief Upper River Loop, DuCaniveaux (look at junction smoking and URL, drainage access in arch park)
○    DuCaniveaux, Camping, Booth Reg and Archaeology  discussion about camping, egress and exits
BREAK - about 1:45
●    Politics Park- rebuild, rename, latches, shade, fans, EM1
●    Geodesic dome placement conversation- Mark/Alexis
●    OCF 2023
○    Identify replacement/expansion booths/areas
○    Data gathering brainstorm for 2023
Topic and April Business
●    Homework Invite impacted members to April discussion re: new refer dock; carts, ice, refer, lot, traffic, john k/corey

●    Ongoing conversation: Consider how  PP’s recommendations of path, stage and area usage, booth additions and subtractions; effects growth in the future; attendance,
internal and external population, finances, budget, expenditures, crew sizes

Homework 2/19/2023 (items identified in the last meeting for members to stay on top of!)
Otis-  Diversity Learning Moment
Amy/Kirk- Invite impacted members to DuCaniveaux and URL site walk and March meeting
Amy/Kirk- ambiance entertainment, KOCF, Whitebird, Flower crew for scheduled meeting about KOCF Stagelette
Justin- FoF subcommittee; google poll, meet and site walk
Amy- Identify people to encourage to attend meetings and invite (Michelle from Vaudeville)
Rosana- Share results of path measurement/stage areas with group
Paxton- Nightlighting SubCommittee
Paxton- email survey crew about possible stage exit polls
Kirk- Pocket Parks subcommittee emphasis on education about ash borer, utilizing public space for outreach
Kirk- Zenn Barn tour for Laura and Lia
Amy/Kirk- update contact sheet with PP members
Amy- look at PP for HW and fence line; HW sites/CdF, EE

Yearly work-plan. Check in and revise as needed
2022-2023
○    September: Diversity Learning Moment; OCF 2023 debrief,
○    October: Diversity Learning Moment, Officer assignments, Identify replacement/expansion areas,
○    November: Diversity Learning Moment, Guideline changes, du caniveaux- emergency entrance/exit access, seating needs,construction responsibility  Determine study areas for 2023. Assign Study areas to work plan, Capital projects, Wally's subcommittee report, South side childcare, Invite Xavanadu coords, child care, rainbow to December, Politics Park Capital Projects- rebuild, rename, latches, shade, fans, EM1, standing urinal attenuation, ventilation stacks
○    December: Diversity Learning Moment, Budget Placeholder(s), Emerald Ash Borer-plan for counting, mapping for campers, veneta/elmira education/outreach 2023, Xavanadu Conversation invite to January include Dance Pavillion, Childcare, Rainbow,  Memoria subcommittee report
○    January: Diversity Learning Moment, OCF 2023, Capital Project check in, Xavanadu conversation with Dance pavilion, childcare, rainbow connection. front of fair subcommittee report, Permanent new booths assignment-Sue/Justin  Identify replacement/expansion areas,  Invite guests to ESP Peninsula discussion- whitebird, fire, security  Invite spoken word and spirit tower folks to February meeting
○    February: Diversity Learning Moment, OCF 2023,  Just the TIP report, Spirit Tower Discussion re-invigorate?   Invite DuCaniveaux, Construction, Camping, Booth Reg and Archaeology to march meeting,
○    March: Site Walk focus UrL DuCaniveaux, Diversity Learning Moment, Site walk debrief- DuCaniveaux, Camping, Booth Reg and Archaeology  discussion about camping, egress and exits for DuCaniveaux, Politics Park- rebuild, rename, latches, shade, fans, EM1,Geodesic dome placement conversation, OCF 2023, Identify replacement/expansion areas, memoria, Identify replacement/expansion areas, Data gathering brainstorm for 2023, Invite impacted members to April discussion re: new refer dock (nudge, remind just the tip work party for april)
○    April: Diversity Learning Moment, New N Miss Piggies refer dock discussion (Maui) lot, traffic, 4A, Booth Reg, ice, refer, durables, camping, carts.  Site Walk. KOCF Stagelette, Stewardship, Childcare: South End, Wally's fence line: no dark corners, Wally’s way subcommittee report, Spirit Tower Discussion. OCF 2023,  front of fair subcommittee
○    May: Diversity Learning Moment , Site Walk Debrief, OCF 2023, Potluck, photo, Data gathering brainstorm for this year, Upper River signage changes and map update(destination based) decommission booths on URL, fix visibility on URL gate access area/safety/ night lights, pivot smoking booth to face down river, high fence, visual barriers,  signage for rainbow connection/bipoc sanctuary, aerial artist safety/comfort vibe, Geo-Dome Purposes and Placement, Spirit Tower/Chez Rays and Rabbit Hole work

New Business: To be added during agenda review and meeting

Meeting Evaluation/last round
Confirm next meeting

Sub-committees, conveners and members; determine active and non-active, assign reporting months
●    Pocket Parks: C) Kirk S M) Jon P, Amy H,  Stephanie, Kevin H
●    Night Lighting: C) Paxton M) Amy H, Jon P, Dean, Sierra, Lisa P,
●    Front of Fair/Refer Dock: C) Justin M) Paxton, Dean, Jon P, Amy H, Spirit, Alexis, Corey,
●    Upper River Loop: C) Ann  M) Sylvia, Kirk, Rosana, Justin
●    Community Village Entrance: C) Kirk  M) David T, Justin, Sue, Jon P, David H,
●    Dust Abatement: C) Christy Banks  M) Sylvia, Justin, Micheal Gibbons, Jon P, Renee Painter, Shelley Sue, *check in with Krystal Jackson about water crew involvement here*
●    Heritage Trees: David T, Susan DeFazio, Rosana
●    Cultural Resources: C) Jon P  M) Ann, Tim, Cynthia,
●    Memoria: C) Kirk  M) Alexis, Amy H
●    Smoking: C) Amy H  M) Paxton, Shaz, Jon P, Kirk, Stephanie, Spirit, Dean
●    Handwashing: C) Dan Mix  M) Amy Hardy, Krystal, Amy Hand, Jon P, Dean, Otis
●    ADA Accessibility: (C ) Emma (M) Michelle, Village David, Jon P, Kirk, Dean,*ON HOLD
●    Wally’s Way- C) Kirk , M) Amy, Jon, Johnny, Ann

Committee members:
Chairs: Kirk Shultz, Amy Hand, Secretary: Stephanie Head,  Scribe: Jennifer Gerrity
Committee Members: Dean Middleton, Dennis Todd, Sue Theolass, Sylvia Fireman, Otis Gray, Jon Pincus, Spirit Leatherwood, Paxton Hoag, Justin Honea, Ann Rogers, Wren Arrington