Our Mission
The Path Planning Committee advises the Board of Directors and operations
personnel on conditions of the paths and other public spaces at the Oregon
Country Fair, emphasizes the importance of the public Fair-goers'
experiences, identifies needs and goals of Fair family and the public, and
recommends changes and additions to enhance and improve public spaces and
infrastructure. The committee is charged with designating replacement
space to compensate for booth areas lost to river erosion or other causes.
Our Meetings
We usually meet thirteen days after the first Monday of the month. Our
meetings usually start at noon and last three hours.The committee is a
conduit for the Fair family to give voice to path concerns that are
conveyed to the Board and operations personnel. Anyone can make comments
or recommendations during the "Public Comments" agenda item or during the
discussion of other agenda items.
Email path planning (see below) to request a link to the Zoom meeting.
Path Planning Agenda (with work plan and membership included)
March 17th, 2024 Sunday
10-11:45 Site Walk- focussing on willow success rate and erosion, possible art ambiance locations; meet at Main Camp
Join Zoom Meeting https://us06web.zoom.us/j/85959916660?pwd=Z1FFbzlLaGYwUkVRcENEb0Fqb0l2dz09
Meeting to convene 12:00-3:00 at Alice's and Online
Agenda
Introductions
Announcements/Public Comments:
Minutes review, amend (February 18, 2024)
Agenda review, amend, approve
Homework Review
Diversity Learning Moment:
Reports
Staff
Board Liaisons
Guest reports (time dependent folks/topics) Aleta Miller- Night Lighting
Homework Review
Work Group Reports: EAB, SWAG, Fair Care, Festive Restive, ESP,
Committee Liaisons - Committee Best Practices, LUMP, Safe Fair, Carbon Neutral, Craft/Food, Peach Power, Fair Care, Financial Planning, others?
Subcommittees Check in (Front of Fair, Smoking, Night lighting, Pocket Parks, Memoria, Cultural Resources, URL, Wally's Way)
Anyone from campsites who is interested in getting organized about Emerald ash borer contact Kevin Hillery at hillery@wholetreeworks.com OSU Alternative Ash replacement list: https://extension.oregonstate.edu/catalog/pub/em-9396-alternatives-ash-western-oregon
OLD BUSINESS:
● Site Walk Debrief- willow, erosion, art ambiance projects
● Art Ambiance discussion for collaboration and touch base about upcoming projects
BREAK 1:45pm 10 mins
●FoF Welcome Home Banner- check in
●Politics Park naming brainstorm
●Brainstorm placements for "You are Here" signs,
●Brainstorm placement and addition of bilingual signage
●Study areas for 2024: Politics Park, Vault Toilets, Ark Park,URL, Shady Grove, Stewardship, Native Crafter, Monkey Palace, Main Camp
●Identify dominant vegetation in study areas
●Identify replacement/expansion booths/areas
●Ongoing conversation: Consider how PP's recommendations of path, stage and area usage, booth additions and subtractions; effects growth in the future; attendance, internal and external population, finances, budget, expenditures, crew sizes
Next Month's Business (to be amended as needed during current meeting)br>
? April: Diversity Learning Moment, OCF 2024, Stage Left conversation, Doggie rest area update/convo, Native Craft area siting update, Study areas for 2024: Politics Park, Vault Toilets, Ark Park,URL, Shady Grove, Stewardship, Monkey Palace,Main Camp, Identify replacement/expansion booths/areas, Identify replacement/expansion booths/areas, The Alcove work - bench ect, revisit Craft Demo/Void conversation if needed
Homework
(items identified in the last meeting for members to stay on top of!)
Read: Native American Craft Act
- Diversity Learning Moment
Amy/Stephanie/Kirk- Alexis, LUMP- hand over fire fuel management discussion
Amy- Art Ambiance invitation and LUMP
Ann- willow survival rate document share
Dean- get with Mark Malaska to broker relationship with Mack's Battery
Lisa P- night lighting subcommittee
Rosana- look into possibility of qr codes on booths for wayfinding
Rosana- tree map work
Yearly work-plan
Check in and revise as needed
2023-2024
○ September: Diversity Learning Moment; OCF 2023 debrief, How did the
population of 15,000/day feel? What was the impact to your
crew/booth/experience? Long range planning for EAB, Identify
replacement/expansion booths/areas
○ October: Diversity Learning Moment, Officer assignments, assign study areas to
work plan, assign subcommittee reporting months, Identify
replacement/expansion areas, EAB tree loss camping implications/visibility,
(guideline 49) Long range planning for EAB, Identify replacement/expansion
booths/areas
○ November: Diversity Learning Moment, Guideline changes, Capital projects,
Determine study areas for 2024., Long range planning for EAB, Identify
replacement/expansion booths/areas
○ December: Diversity Learning Moment, Budget Placeholder(s) Long range
planning for EAB, Identify replacement/expansion booths/areas
○ January: Diversity Learning Moment, OCF 2024, Capital Project check in, Long
range planning for EAB, Identify replacement/expansion booths/areas
○ February: Diversity Learning Moment, OCF 2024, Long range planning for EAB,
Identify replacement/expansion booths/areas
○ March: Diversity Learning Moment, OCF 2024, Identify replacement/expansion
areas, Data gathering brainstorm for 2024, Long range planning for EAB, Identify
replacement/expansion booths/areas
○ April: Diversity Learning Moment, OCF 2024, Long range planning for EAB,
Identify replacement/expansion booths/areas
○ May: Diversity Learning Moment , Politics Park/Water Crew, Sanitation, Site Walk
Debrief, OCF 2023, Potluck, photo, Data gathering brainstorm for this year, LTD
impact, Upper River signage changes and map update(destination based)
decommission booths on URL, fix visibility on URL gate access area/safety/ night
lights, pivot smoking booth to face down river, high fence, visual barriers,
signage for rainbow connection/bipoc sanctuary, aerial artist safety/comfort vibe,
Booth replacement/expansion, Spirit Tower/Chez Rays and Rabbit Hole work,
front porch history loft need,
New Business: To be added during agenda review and meeting
Meeting Evaluation/last round
Confirm next meeting
Sub-committees, conveners and members; determine active and non-active, assign
reporting months
● Pocket Parks: C) Kirk S M) Jon P, Amy H, Stephanie, Kevin H
● Night Lighting: C) Paxton M) Amy H, Jon P, Dean, Sierra, Lisa P,
● Front of Fair/Refer Dock: C) Justin M) Paxton, Dean, Jon P, Amy H, Spirit, Alexis,
Corey,
● Upper River Loop: C) Ann M) Sylvia, Kirk, Rosana, Justin
● Community Village Entrance: C) Kirk M) David T, Justin, Sue, Jon P, David H,
● Dust Abatement: C) Christy Banks M) Sylvia, Justin, Micheal Gibbons, Jon P,
Renee Painter, Shelley Sue, *check in with Krystal Jackson about water crew
involvement here*
● Heritage Trees: David T, Susan DeFazio, Rosana
● Cultural Resources: C) Jon P M) Ann, Tim, Cynthia,
● Memoria: C) Kirk M) Alexis, Amy H, Stephanie
● Smoking: C) Amy H M) Paxton, Shaz, Jon P, Kirk, Stephanie, Spirit, Dean
● Handwashing: C) Dan Mix M) Amy Hardy, Krystal, Amy Hand, Jon P, Dean, Otis
● ADA Accessibility: (C ) Emma (M) Michelle, Village David, Jon P, Kirk, Dean,*ON
HOLD
● Wally’s Way- C) Kirk , M) Amy, Jon, Johnny, Ann
Committee members:
Chairs: Kirk Shultz, Amy Hand, Secretary: Stephanie Head, Scribe: Jennifer Gerrity
Committee Members: Dean Middleton, Sue Theolass, Sylvia Fireman, Otis Gray,
Jon Pincus, Paxton Hoag, Ann Rogers, Wren Arrington, Corey Cliffe, Rosana Costello
(Spirit Leatherwood* Justin Honea* *inactive)
Board Liaisons: Paxton Hoag, Lisa Parker
Links:
Emerald Ash Borer
committee minutes
maps
projects, studies, and planning tools (includes Front of Fair studies)
the river and the path
suspension bridge plans for Long Tom River crossing
Dragon fire
gray water re-use and disposal
history of OCF path planning
Land Use Management and Planning manual
Vegetation management
e-mail pathplanning
e-mail the webmaster
Oregon Country Fair Family web site
Oregon Country Fair Public web site